This is just a disclaimer that information may not pertain to some events like wedding, this is more meant for events like baby showers, birthdays, family reuinions and similar events.
Planning events can sometimes be daunting due to just how much there is to think about. These tips are meant to help ease the process or give you some things to keep in mind while planning.
1)Plan on what you would want to do: This is most likely a given but plan the event with things the person of honor would like to do. If it’s a family reunion or something similar, then gear your activities more to the general audience of people attending.
2) Keeping things simple: Keep in mind that every game and decoration you add an event, you would need to supervize which can be overwhelming when you could be enjoying your event. Keeping things on the simplier side can both elevate your event and reduce the amount of stress on the person planning the event. The same thing goes for decorations. If the venue is cluttered with a lot of decorations, it can get in the way and look messy in photos. Sometimes simple is better.
3) Choosing vendors and venues: When choosing a place to host events or picking vendors to provide a service, there is a few things to think about. The first thing that comes to mind is if they have experience doing events, checking online reviews can help give an insight. The second thing is how well you and your vendor’s personalities mesh because if you don’t go well together the planning process and the event won’t go as smoothly. A way for this to happen is to meet all your venders before hand via in person or on Zoom so you get to know their personalities more. It’s especially important to meet your key venders (ex. event planner, photography, DJ, etc.) before hand so they can be involved in the planning process and you know everything will flow smoothly.
For picking venues it would be best while to find some time to personally visit the location before the event takes place, this way you can have a visual understanding of the space you have to work with. Apart from that, when speaking to either vendors or the person who runs the venues, watch how they speak to you, their tones and choice of words could be a big hint in how they will treat you day of and throughout the whole process.
4) Time: When you plan to have multiple activities you may want to space them out from each other to give some downtime in between. This can help make the event flow smoother and can even help the vendors with how they work. Making a timeline is a fantastic idea to help keep track of things and can be shared with vendors.
Extra Tips
1) Bar/Bat Mitzvahs and Quinceaneras:
For the child of honor it’s important to take individaul images & family images before the party. This leaves more time to capture other images and it will be less stressful on everyone.
It’s important to know that some temples don’t allow photography during the ceremony, but you can take family & individual images after. Before the party, take a few more image of the child of honor, so they can enjoy their party the rest of the night.
For quinceraneras, going to a local park before the event gives time for immediate family images as well as images of the child of honor. It’s easier to do this away from the party and crowd so everyone feels more relaxed, as it’s hard to pose in front of a crowd.
2) Reunions and Vow Renewals:
With reunions there is often a lot of people, so having a timeline will help you stay organized so there isn’t a lot of stress on you and your guests. Work with your venders to complete this so on the day of, you can have time catching up with everyone attending. Vow renewals are similar to weddings. If you want a more elegant event, make a dress guide for your guests to follow. Rememember the day of is all about the couple, so plan it to their liking!
3) Surprise Parties and Anniversaries:
Arriving early for surprise parties is important to make sure your ready to go whenever the person of honor arrives. This can also apply to anniversaries if your looking to do it as a surprise. Arriving at least 30 minutes early gives you the opportunity for the element of suprise because suprise parties almost never start on time due to the person you’re suprising coming early or late.
4) Showers/parties (Bridal, baby, engagement):
It’s important to know what the person you’re showering would want for their dream shower. This includes the types of decorations, gifts, games and activities. Finding out what kind of games they would like, or if they want any, is very important since they’re a big part of the party and keep everyone engaged. Before inviting the guests, collaborate with the person you’re throwing the shower for and write a gift restristry so they only get gifts that you will use in the future. This way you won’t get anything they won’t use or need. Keeping this in mind makes for a joyful and eventful party. Here is a link to a blog post about a baby shower that we had recently done https://everchangingphotography.com/wp-admin/post.php?post=5728&action=edit